Zena

Construction is filled with time-sensitive decisions, daily disruptions, and endless reporting.

On any given day, a project manager might need to:

• Track delays
• Log punch items
• Check crew status
• Submit daily reports
• Update dashboards
• Communicate risks
• Coordinate material deliveries
• Review inspections
• Follow up on RFIs

And most of that still happens… manually.

With clipboards. Emails. Spreadsheets. Or late-night typing back at the office.

Zena changes the game.

It’s not just another field app or scheduling tool. Zena is a voice-powered AI assistant designed to work with your existing systems—so you can speak, record, and log construction data in real time.

Built specifically for project managers, field engineers, coordinators, and superintendents, Zena helps you stay informed, automate data entry, and act faster—without breaking your workflow.

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WHAT IS ZENA?

Zena is a real-time AI assistant that connects directly to your construction management systems and responds to natural voice input.

In short: you talk, it works.

Zena helps you:

• Ask about schedules, crew status, or task progress
• Record field conditions using voice commands
• Log updates automatically to your reports
• Sync structured data with platforms like Procore or Buildertrend

Instead of tapping on a tablet or writing notes, you simply speak into your device—even while walking the site. Zena captures what you say, converts it into structured logs, and sends it to your reporting systems.

This reduces admin time, prevents missed updates, and improves site-to-office communication.

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WHY IT’S USEFUL FOR CONSTRUCTION PROJECT MANAGERS

Zena isn’t just about voice tech. It’s about removing friction from the flow of construction decisions.

Here’s what it makes easier:

🧠 FASTER DECISION-MAKING

Ask Zena things like:

• “What’s the current status of rebar install on Zone 2?”
• “Are there open safety issues?”
• “Did HVAC complete their checklist yesterday?”

Zena pulls data from your system and gives instant answers—so you don’t need to open five apps or email three people.

🎙️ VOICE-LOGGED SITE REPORTS

Say things like:

• “Material delay from supplier—delivery missed today.”
• “Drywall crews 30% complete in Level 3.”
• “Heavy rain stopped excavation on east wall.”

Zena converts those into time-stamped updates and structured logs. No need to retype it later.

🧾 REDUCES ADMIN WORKLOAD

Instead of writing end-of-day logs, punch summaries, or incident reports, just speak your updates as you walk the site. Zena organizes everything for you.

Less typing. Fewer missed notes. Cleaner reporting.

🔁 IMPROVES FIELD-OFFICE COMMUNICATION

Zena syncs your updates to central dashboards in real time. If you use tools like Procore, Buildertrend, or Smartsheet, Zena can:

• Create tasks
• Update statuses
• Assign priorities
• Trigger workflows

Your voice becomes the input. The backend does the rest.

📍 BOOSTS ACCOUNTABILITY

Each log is time-stamped, GPS-tagged, and linked to specific tasks. You can:

• Track who reported what
• Validate delays with real-time info
• Resolve disputes with voice-recorded data

This is critical for contractors, subs, and clients who want transparency.

✅ BONUS: ELIMINATES FIELD-TO-OFFICE DELAYS

By syncing site info instantly, Zena reduces the lag between:

• What’s happening
• What’s recorded
• What gets acted on

Project managers become proactive—not reactive.

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ZENA + CONSTRUCTION PROJECT WORKFLOWS

Zena is not designed to replace your ERP or scheduling tools. It bridges the gap between the office and the field—using natural voice input.

Here’s how it fits into your workflow:

1. Field team speaks updates into Zena during site walks
2. Zena logs the info with time/location data
3. Structured data is sent to your dashboard, Procore, or reporting system
4. Tasks get created or updated automatically
5. PMs and office teams see changes in real time

This means less back-and-forth, faster documentation, and fewer errors caused by poor communication.

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POWER WORKFLOWS CONSTRUCTION TEAMS CAN ACTUALLY USE

Zena is useful across multiple daily project operations:

🔹 Voice-activated task status checks

Ask “Is backfilling done in Block B?” Zena checks the dashboard and answers—hands-free.

🔹 Real-time site event logging

Say “Wind damage to perimeter fence—reported at 2:40 PM.” It gets logged and tagged with your location and timestamp.

🔹 Safety updates & incident reporting

“Crew member slipped on wet surface—minor injury, reported to HSE.” It’s instantly sent to the safety team.

🔹 Progress tracking for milestones

“Conduit install 60% complete. Inspections passed for Zone 3.” Zena adds it to your weekly report.

🔹 Auto-submission of daily logs

End-of-day summaries can be auto-generated based on your spoken updates, saving hours of admin work.

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USE CASE EXAMPLE: VOICE-POWERED SITE LOGGING IN REAL TIME

A site supervisor is overseeing excavation and slab prep on a large commercial site. Instead of writing updates later, she speaks into Zena as she walks:

• “Excavation complete in Area A at 2:10 PM”
• “Issue with formwork supplier—late delivery”
• “Backfill delayed due to compaction retest”

Each statement is:

✅ Time-stamped

✅ Logged to the right location/task

✅ Converted into structured text

✅ Synced with the project dashboard

The PM back at the office sees the updates in real time. There’s no gap in visibility. No late-night emails. Just fast, clean data—from the source.

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STORY: HOW A PROJECT TEAM SAVED HOURS PER WEEK USING ZENA

Michael manages three active projects across different cities. His team was constantly behind on reporting. Daily logs were rushed. Safety issues weren’t documented clearly. Coordination with the field was a constant back-and-forth.

After adopting Zena:

• Site supers started logging updates verbally
• Punch items were recorded in real time
• Photos were tagged by voice
• End-of-day reports were auto-generated
• Zena synced everything to their Buildertrend dashboard

The results:

• Daily log completion time dropped by 70%
• Fewer disputes due to clearer field data
• The PM team gained 5+ hours per week in reduced admin time

It wasn’t about replacing people—it was about removing bottlenecks.

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FAQ – WHAT CONSTRUCTION TEAMS WANT TO KNOW

Is Zena a mobile app or device?

Zena works as a cloud-based assistant accessible via mobile devices, wearables, or voice-activated interfaces. Think of it as software, not hardware.

Do I need internet access on-site?

Offline use is supported. Zena can queue updates and sync when reconnected to the network.

What platforms does Zena integrate with?

It connects to systems like Procore, Buildertrend, Smartsheet, Microsoft Teams, or your custom project dashboards (via API).

Can it understand multiple languages or accents?

Yes. Zena uses advanced speech recognition tuned for construction context, accents, and noisy environments.

Is the data secure?

Absolutely. Zena uses encrypted cloud storage, role-based access, and follows best practices for construction data privacy.

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WHO SHOULD USE ZENA?

Zena is ideal for:

• Project Managers managing multiple active sites
• Site Supervisors who need to log updates while in the field
• Safety Officers tracking incidents and inspections
• Field Engineers handling coordination, progress tracking, and material delays
• PMOs and GCs focused on improving communication across large teams

If your current process involves clipboards, delayed updates, and too much typing, Zena helps you upgrade your workflow without overcomplicating your tech stack.

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WHY ZENA MATTERS FOR THE FUTURE OF CONSTRUCTION MANAGEMENT

Voice input is no longer a gimmick. In the field, it’s a necessity.

With labor shortages, tight deadlines, and growing compliance needs, construction professionals need tools that:

✅ Speed up data capture

✅ Reduce admin load

✅ Improve accuracy

✅ Sync systems in real time

Zena meets all of these needs—without asking your team to change how they work. They simply talk. Zena listens, logs, and syncs.

It’s not about replacing systems. It’s about making them easier to use.

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GET STARTED WITH ZENA

👉 Ready to reduce admin time and log your jobsite updates with just your voice?

Log smarter. Decide faster. Build better.