Gusto

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Running a construction company is no small feat. Between scheduling subs, managing budgets, and keeping clients happy, there’s rarely time left for payroll, benefits, or compliance paperwork. But skipping those tasks isn’t an option either — especially when one misfiled form or late payment can lead to fines, angry workers, or worse, losing your best crew members.

That’s where Gusto steps in.

Gusto isn’t just another payroll app. It’s an all-in-one HR platform built to help small construction firms manage their people — without drowning in spreadsheets or compliance headaches. From automatic payroll and tax filing to onboarding and benefits, Gusto brings calm to the chaos of workforce management.

Whether you’re overseeing two sites or twenty, Gusto helps you stay organized, compliant, and employee-friendly — all without needing a full HR department.

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WHAT IS GUSTO?

Gusto is a cloud-based platform that handles payroll, HR, employee benefits, onboarding, and compliance for small to mid-sized businesses. It’s trusted by thousands of teams across industries — including construction, where managing labor can be both unpredictable and heavily regulated.

Unlike traditional payroll software that focuses only on cutting checks, Gusto automates tax filings, offers benefits administration, tracks time off, and makes onboarding simple. Everything is centralized, easy to access, and built for busy teams who don’t have hours to spare on admin tasks.

What sets Gusto apart is its balance: powerful enough for growing firms, but simple enough for someone without an HR background to use.

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WHY IT’S USEFUL FOR CONSTRUCTION PROFESSIONALS

👷 PAYROLL THAT ACTUALLY UNDERSTANDS CONSTRUCTION

You don’t have a 9-to-5 office crew. Some workers are hourly. Some are salaried. Others are seasonal or project-based. Gusto handles it all — from calculating different pay rates to managing variable hours across states or provinces.

📄 AUTOMATIC TAXES AND COMPLIANCE

Say goodbye to late filings, penalties, or wondering if you’ve missed a form. Gusto automatically files federal, state, and local payroll taxes, and keeps you compliant with ever-changing labor laws.

📱 SELF-SERVICE FOR CREW MEMBERS

Your workers can access pay stubs, tax forms, and benefits info right from their phone — no more chasing down emails or lost documents.

📋 NEW HIRE PAPERWORK, DONE RIGHT

Send offer letters, collect tax forms (like W-4s or TD1s), and onboard new crew remotely — all within minutes. No printers. No in-person delays.

🩺 AFFORDABLE BENEFITS FOR SMALL TEAMS

Gusto helps even the smallest firms offer health, dental, retirement, and more — giving you an edge in hiring and keeping talent.

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GUSTO + CONSTRUCTION WORKFLOW INTEGRATION

Here’s how Gusto fits naturally into the daily and weekly rhythm of construction work:

• At Hiring: You find a great site foreman. With Gusto, you send them a digital offer letter, collect tax info, and get them set up in payroll within minutes — even before they visit the office.
• Weekly or Biweekly Payroll: Gusto tracks hours (integrating with tools like QuickBooks Time or TSheets), applies correct pay rates, deducts benefits, and runs payroll with just a few clicks.
• Tax Season: Gusto generates W-2s or T4s and files year-end forms automatically. No last-minute rush.
• Compliance Audits: Need proof of workers’ compensation? Employment agreements? Gusto stores it all, neatly organized, and accessible 24/7.

You’re not replacing your project management tools. You’re adding a reliable backend system to support your workforce — so the job gets done right, and your team gets paid right.

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POWER WORKFLOWS FOR CONSTRUCTION AND TRADE TEAMS

Gusto includes several core modules that construction firms can use daily:

🧾 PAYROLL AUTOMATION

Run payroll weekly or biweekly, set up direct deposit, split paychecks by job code or department, and manage overtime effortlessly.

📋 HR MANAGEMENT

Custom onboarding checklists, digital document storage, policy templates, and employee record keeping.

💬 EMPLOYEE SELF-SERVICE PORTAL

Workers can check pay history, download tax forms, request time off, and view schedules — without calling the office.

🏥 BENEFITS MANAGEMENT

Offer health insurance, 401(k) or RRSP, dental, vision, and other plans. Gusto can recommend plans that fit your size and budget.

🕒 TIME TRACKING INTEGRATIONS

Syncs with time tracking tools, so hours logged in the field feed directly into payroll. No more double data entry or errors.

⚖️ COMPLIANCE AUTOMATION

Automated new hire reports, labor law updates, state-specific notices, and secure document storage.

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STORY: A TYPICAL DAY USING GUSTO IN CONSTRUCTION

Monday morning. Erin runs a residential construction firm with 12 workers across 3 sites.

By 7:00 AM, she’s already juggling calls from a supplier and setting up today’s deliveries. A new framer is starting this week, and Erin remembers she still needs to onboard them. Instead of chasing forms or printing PDFs, she opens Gusto on her phone, sends a digital offer letter, and kicks off the onboarding flow. The new hire receives everything instantly and fills it out by lunchtime.

At 3:00 PM, payroll is due. Erin logs into Gusto. The hours tracked through her time app have already synced. She reviews the report: one guy logged overtime, two took unpaid leave. Gusto flags the overtime for approval and handles tax adjustments automatically.

On payday, workers get a text confirming their direct deposit. One employee logs in to check his pay stub and submits a time-off request — all without a phone call.

At the end of the month, Erin downloads her compliance reports in two clicks, just in case the insurance auditor calls.

Everything runs smoothly. No last-minute errors. No piles of paper. Just people getting paid and jobs getting done.

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FAQ – WHAT CONSTRUCTION MANAGERS ASK MOST

📊 Is Gusto too advanced for small firms?

No. Gusto is designed specifically for small businesses. Even if you only have a few employees, it simplifies admin tasks and keeps your workforce organized.

🛠 Can it handle hourly, part-time, or project-based workers?

Yes. You can assign pay types, job roles, and even different states or provinces — perfect for flexible or seasonal construction labor.

📲 Is there a mobile app?

Gusto is fully accessible on mobile browsers, and employees can log in from any device to view pay info, forms, or submit requests.

📑 Can I use it alongside QuickBooks or project management tools?

Yes. Gusto integrates with popular accounting and time tracking software, so it fits into your existing ecosystem.

📅 How long does it take to get started?

Most companies can set up Gusto in less than a day. You can run your first payroll quickly with support from their onboarding team.

🔐 Is employee data secure?

Absolutely. Gusto uses bank-level encryption, multi-factor authentication, and is compliant with major privacy and labor laws.

🩺 Do I have to offer benefits to use Gusto?

No, but the option is there. Even if you start with payroll only, you can add benefits later as your team grows.

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WHY GUSTO MATTERS RIGHT NOW

Construction is facing a hiring crunch. Good workers are hard to find — and harder to keep. But one of the best ways to build loyalty is simple: pay on time, offer fair benefits, and handle HR issues professionally.

Old-school payroll systems and manual HR processes make that difficult. They’re slow, error-prone, and often built for office jobs, not field teams.

Gusto gives you modern tools to support your people — without adding overhead or complexity. It helps you hire faster, pay cleaner, stay compliant, and retain great workers. All from one platform.

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WHO SHOULD CONSIDER USING GUSTO?

Gusto is ideal for:

• Small to Mid-Sized Construction Firms managing multiple crews
• Project Managers needing better control over time, pay, and HR
• Operations Managers looking to reduce paperwork and legal risk
• General Contractors with seasonal or rotating labor
• Trade Contractors (plumbing, HVAC, electrical) with 1099 and W-2 workers
• Any Construction Team ready to stop doing payroll by hand

If you spend more time sorting paperwork than managing your site, Gusto is built for you.

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GET STARTED WITH GUSTO TODAY

Managing your team shouldn’t be harder than managing your jobsite.

With Gusto, you can automate the most painful admin tasks — payroll, benefits, hiring, and compliance — and get back to building. It’s affordable, flexible, and made for real teams that get their hands dirty.

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