SaneBox

If you’re a construction project manager, your inbox isn’t just full—it’s out of control.

Every day, you’re hit with:

• CCs from subcontractors
• Bids from new vendors
• Updates from consultants
• Weekly newsletters
• Internal approvals
• Material quotes
• Drawing revisions
• Notifications from Procore, BIM tools, and more

And here’s the worst part:

📩 Important RFIs get buried

📩 Approvals go unanswered

📩 Quotes get delayed

📩 Follow-ups are missed

SaneBox is the solution.

It’s a smart AI-powered tool that filters, organizes, and prioritizes your emails based on what actually matters—so you can manage your projects without drowning in inbox clutter.

Let’s walk through what SaneBox does, how it helps construction professionals, and why it’s one of the simplest but most powerful workflow upgrades you can make in 2025.

---

WHAT IS SANEBOX?

SaneBox is an intelligent email filtering tool that connects to your existing inbox (Gmail, Outlook, Apple Mail, etc.) and helps you:

• Automatically move unimportant emails to a separate folder
• Focus only on high-priority messages
• Set snooze reminders for non-urgent tasks
• Get follow-up nudges for unanswered messages
• Improve response time without increasing stress

The magic?

SaneBox learns your behavior and improves as you use it.

No apps. No logins. No new email address.

Just a cleaner, more focused inbox inside the system you already use.

---

WHY IT’S USEFUL FOR CONSTRUCTION PROFESSIONALS

Construction project management is communication-heavy.

But unlike spreadsheets or schedules, email isn’t structured.

That’s where things slip.

Here’s how SaneBox keeps your inbox from becoming a liability:

🧹 ELIMINATE EMAIL OVERLOAD

Project managers, engineers, and consultants receive 100–300 emails daily.

Most of it? Not urgent.

SaneBox automatically filters:

• CCs that don’t require action
• Newsletters and subscriptions
• Spam from vendors or platforms
• Social and promotional messages
• Team updates that don’t need a reply

It creates a folder (like “SaneLater”) where low-priority emails go.

You can review them once per day or week—on your terms.

🧠 LEARNS WHAT YOU CARE ABOUT

Over time, SaneBox adapts to:

• Who you reply to
• What you ignore
• Which messages require immediate attention

For example:

• A subcontractor’s RFI always stays in your inbox
• Weekly marketing from a supplier goes to “Later”
• BIM model update alerts get moved unless you open them

It gets smarter, so your inbox gets cleaner.

⏰ FOLLOW-UP & SNOOZE REMINDERS

You know the pain:

• You see a quote
• You mean to respond
• You get distracted
• You forget

SaneBox lets you:

• Snooze emails (“remind me in 2 days”)
• Get auto-notified if no one replies
• Track unanswered RFIs, bids, or approvals
• Forward emails to “SaneReminders” for action later

This keeps your supply chain and project progress on track.

---

HOW CONSTRUCTION TEAMS USE SANEBOX

Let’s break it down by role:

🔹 Project Managers

• Triage 150+ emails/day across RFIs, submittals, change orders, and internal updates
• Use “SaneNoReplies” to track unanswered emails from suppliers or clients
• Snooze time-sensitive messages for post-site-visit review
• Move field-related updates to custom folders (e.g. “Site Reports”)

🔹 Consultants & Coordinators

• Filter newsletter overload and team threads
• Prioritize high-level approvals and deliverables
• Flag emails that need formal responses
• Create separation between billing, contract changes, and site issues

🔹 Site Supervisors & Engineers

• Keep supplier updates visible but organized
• Review CC’d items without losing critical RFIs
• Track who hasn’t responded to follow-up requests
• Use reminders to log decisions or signoffs later

🔹 Executive Teams

• View only high-priority emails from leadership or legal
• Keep newsletters and automation noise from disrupting strategy
• Manage comms across multiple jobs and joint ventures with less clutter

---

USE CASE EXAMPLE: PM GETS BACK 2 HOURS A DAY

A project manager oversees 3 concurrent jobs and receives 150+ emails daily:

• Submittals
• Bid clarifications
• Product approvals
• LinkedIn updates
• Meeting invites
• RFI chains

After installing SaneBox:

1. Newsletters and social updates go to “SaneLater”
2. Only urgent or decision-relevant emails hit the inbox
3. Emails from clients and engineers are always prioritized
4. Vendor quotes with no response after 2 days are flagged
5. Approvals can be snoozed until the PM is back at the office

Result?

✅ Fewer distractions

✅ Fewer missed RFIs

✅ Faster turnaround times

✅ Clearer focus on what drives project delivery

---

STORY: HOW A CONSULTANT CUT THROUGH INBOX NOISE ON A COMPLEX PROJECT

Sandra, a construction consultant, was working with four firms on a large redevelopment.

Her inbox had:

• Client messages
• Contractor updates
• Planner requests
• City permit changes
• Weekly reports
• Nonstop CC’d noise

After enabling SaneBox:

• Each stakeholder’s emails went to its own folder
• Weekly updates landed in “SaneLater”
• Emails she didn’t reply to within 3 days triggered reminders
• She used custom folders for site vs. design phase updates

She felt less overwhelmed, replied faster, and didn’t miss a single decision point across 6 months of weekly coordination.

---

FAQ – WHAT CONSTRUCTION PROS ASK ABOUT SANEBOX

Do I need to install new software?

No. SaneBox works with your current email account. It just adds smart folders and filters.

Can I use it with Gmail, Outlook, or iPhone Mail?

Yes. SaneBox is compatible with all major email platforms and apps.

Does it learn from my habits?

Yes. It uses AI to understand your behavior and customizes filters over time.

What happens to my privacy?

SaneBox doesn’t read your emails. It only looks at headers (subject, sender, metadata) to make sorting decisions.

Can I control which emails get filtered?

Absolutely. You can train it manually or undo any mis-sorting.

---

WHO SHOULD USE SANEBOX IN CONSTRUCTION?

✅ Project managers handling RFIs and submittals

✅ Engineers receiving supplier and consultant updates

✅ Coordinators balancing internal + external comms

✅ Consultants managing multiple clients

✅ Site leaders using mobile email

✅ Executives drowning in CC’d threads

If you’re spending more time managing email than managing your jobsite, SaneBox gives you that time back.

---

WHY EMAIL IS STILL THE HIDDEN PROBLEM ON CONSTRUCTION TEAMS

You invest in:

🛠️ Scheduling software

📱 Field management apps

📦 Procurement automation

📊 Dashboards and analytics

But you still lose productivity because of:

📬 Missed RFIs

📬 Lost approvals

📬 Forgotten replies

📬 Inbox clutter

📬 Constant interruptions

SaneBox is the upgrade most teams don’t realize they need.

It doesn’t add more dashboards. It just helps you get back control over the one thing that touches every part of your day: email.

---

GET STARTED WITH SANEBOX

👉 Want to clean up your inbox, focus on what matters, and never miss a critical email again?

It’s fast to set up. It works with your current inbox. And once it’s running, you’ll never want to go back.