Navan

In construction, every dollar and minute counts. Whether it’s coordinating last-minute travel for emergency site visits or managing a flood of expense reports after a remote job wrap-up, the chaos of manual travel and expense handling is real. Many project managers still rely on emails, spreadsheets, and outdated ERP systems that can’t keep up with the pace of field operations. The result? Missed reimbursements, unclear budgets, and lost productivity.

Navan steps in as a smarter, faster, and more efficient way to manage both corporate travel and expenses. It’s built for busy professionals on the move, especially in industries like construction where travel is frequent, and cost control is critical.

WHAT IS NAVAN?

Navan is a cloud-based platform that combines corporate travel booking with smart expense management. It’s designed to simplify everything from booking flights and hotels to handling per diem claims and automating expense approvals. What makes Navan different from traditional tools is its all-in-one nature: travel, expenses, and reporting all happen in one place.

It’s made for organizations where employees travel frequently—construction firms, engineering consultants, subcontractors, and field service providers. Unlike legacy systems, Navan is user-friendly, mobile-ready, and fast to implement.

WHY IT’S USEFUL FOR CONSTRUCTION PROFESSIONALS

1. Travel Booking Without the Hassle
Navan makes it easy to book flights, hotels, and rental cars—all within your company’s travel policy. No more back-and-forth emails with admin staff or waiting for approvals that delay your plans.

2. Real-Time Expense Tracking
Project managers can capture receipts from the field, categorize them instantly, and submit expense reports directly from their phone. This helps keep budgets clean and eliminates paper chaos.

3. Automated Approvals and Reimbursements
Navan reduces admin time by routing expenses to the right approver automatically. That means fewer delays, faster payments, and no missed documentation.

4. Control Over Project Budgets
With built-in reporting, construction executives can see how much is being spent per job, team, or region. This helps avoid overspending and increases financial visibility across the organization.

5. Seamless Mobile Use
Everything can be done on the go. Site supervisors and field engineers don’t have to return to the office just to file travel expenses or check approval statuses.

NAVAN + CONSTRUCTION WORKFLOW INTEGRATION

Navan fits naturally into multiple points of a construction project lifecycle:

• Pre-Project Mobilization: Book travel for site visits, team relocation, or kickoff meetings.
• During Execution: Track team expenses on site, including fuel, lodging, and meal per diems.
• Post-Project Closeout: Compile travel and expense data into reports to reconcile costs and feed into job costing analysis.

It’s also ideal for small to mid-sized firms that don’t have a dedicated travel coordinator. Navan acts like an invisible assistant—taking care of travel logistics, cost controls, and reimbursements behind the scenes.

POWER WORKFLOWS FOR CONSTRUCTION AND TRADE TEAMS

🔧 Travel Program Management
Create company-wide policies, preferred vendors, and approval workflows that reduce friction for mobile teams.

📬 Mobile Receipt Capture
Snap a picture of a fuel receipt or hotel bill, and it’s automatically categorized and stored in the right project folder.

🗂 Integrated Expense Cards
Use smart company cards linked to Navan to control project-based budgets and prevent overspending in the field.

📊 Dashboard & Analytics
Real-time cost dashboards by project, region, or department let you make decisions fast—especially helpful in multi-site operations.

📱 Self-Serve Mobile App
No need to chase paperwork. Team members handle everything from their phone: booking, expenses, approvals, and reimbursements.

STORY: A TYPICAL DAY USING NAVAN IN CONSTRUCTION

Let’s walk through a typical day for a project manager, Alex, who oversees three concurrent job sites across two cities.

6:30 AM — Alex checks Navan to review today’s field crew travel. Two engineers have flights and hotel bookings confirmed. All within policy, and without a single phone call.

9:00 AM — At the jobsite, one foreman uses the mobile app to upload his fuel and tool rental receipts. It takes under a minute.

1:00 PM — Alex receives a notification: three expense reports are ready for approval. They’re clearly tagged by project code and under budget. He approves them during lunch.

5:00 PM — Before heading home, Alex runs a quick dashboard check on travel spend for each site. Everything’s in line. No surprises.

The next morning, finance already has synced expense data—no more chasing receipts. Alex spends more time managing people and progress, not paperwork.

FAQ – WHAT CONSTRUCTION MANAGERS ASK MOST

Is this just for large companies?
No. Navan is ideal for small and mid-sized construction firms that want to reduce admin time and control field expenses.

Can I use this alongside Procore or Buildertrend?
Yes. Navan handles the travel and expense side, while tools like Procore handle construction-specific workflows. They complement each other well.

Is there a mobile app for field use?
Yes. Navan’s mobile app is built for teams who work on the go. Everything can be done from a phone or tablet.

How fast can we start using it?
Setup is simple. Most teams can be onboarded in a matter of days—not weeks or months.

Is our financial data secure?
Yes. Navan uses enterprise-grade encryption and follows strict compliance standards to keep your data protected.

What if employees don’t want to change tools?
Navan’s interface is intuitive. Most users get the hang of it within a day. Minimal training required.

WHY NAVAN MATTERS RIGHT NOW

Construction firms are under more pressure than ever to deliver projects faster and leaner. Every delay, every overspend, and every missing receipt eats into already thin margins.

Navan offers a simple solution: centralize your travel and expense operations. Gain back hours every week, improve job cost tracking, and eliminate unnecessary admin headaches.

For firms without dedicated back-office teams, it’s an especially powerful tool. And for larger teams, it adds structure and transparency that traditional spreadsheets can’t offer.

WHO SHOULD CONSIDER USING NAVAN?

• Construction Project Managers
• Field Engineers & Site Supervisors
• General Contractors & Subcontractors
• HVAC, Plumbing, and Electrical Trade Firms
• Civil Engineering Consultants
• Owners of Small and Mid-Sized Construction Companies
• Financial Controllers in Construction Firms

GET STARTED WITH NAVAN TODAY

Whether you manage five job sites or fifty, Navan can help simplify the way your team books travel and manages field expenses. It’s not just about saving time—it’s about gaining visibility and staying in control of your project finances.

Start with a demo or explore the platform to see how Navan fits your construction workflow.